PKP group tickets - a comprehensive guide for group travel organisers | PolishTrains
Organising group travel may seem complicated at first glance. However, it doesn't have to be, especially if you travel by rail. The process of purchasing PKP group tickets is simple and cost-effective. How do I purchase these tickets? All the necessary information is described in the article below.
At a glance
At a glance
- PKP group tickets require a minimum of 11 people to qualify for the group discount
- Discounts of up to 30% on TLK and IC services and up to 20% on EIC and EIP trains are available
- One free leader ticket is included for every 15 paying passengers in the group
- Applications must be submitted between 90 and 14 days before the travel date
- PKP Intercity begins formal processing of applications no earlier than 30 days before departure
- Completed group tickets are delivered by courier after the application is approved
Advantages of choosing a PKP group ticket
PKP group tickets are a comfortable option for organisers of excursions, integration trips and school trips. First and foremost, there are significant financial savings thanks to discounts available for such journeys - 30% off the base price for TLK and IC (InterCity) connections or up to 20% for EIC (Express InterCity) and EIP (Express InterCity Premium) express trains. It is worth mentioning that all such discounts are combined with statutory discounts, but are not cumulative with promotions such as Ticket for Senior Citizen, Large Family, Cheaper with Relatives, Family Ticket.
In addition, it is possible to benefit from free travel for one group leader for every 16 persons (counted as 15 participants plus 1 leader with a free ticket) - this option will certainly appeal to teachers organising class trips.
What is more, by purchasing a train ticket for a group journey, you ensure a more comfortable journey. Among other things, this is because we are guaranteed seating for all group members, which eliminates the stress of the trip. Being able to travel together will also promote integration and allow you to use your time on the train more efficiently.
Easier ticket purchasing with PolishTrains
With the PolishTrains service, buying PKP group tickets is very easy. We take care of buying the tickets for the entire group, and the customer receives the tickets by courier to their door. Only the person in charge of the group has to go with the participants and provide us with the following details: name, surname, telephone, identity document number, information by whom the document was issued, address details: street, house number, flat number, postal code, town. We will take care of the rest!
Ways to save money - group tickets
To take full advantage of the savings potential of buying PKP group tickets, it is worth remembering to:
1.Planning well in advance so that all documents can be submitted on time. It is best to submit an application for e.g. PKP InterCity group tickets between 90 and 14 days before the planned date of travel. It is worth remembering that earlier booking also ensures greater availability of seats, allowing the whole group to sit together and enjoy the journey.
2.Choosing the best day of travel - it is worth considering a group journey from Monday to Thursday or on a Saturday, when the discount on group tickets will be more favourable. Admittedly, on TLK and IC category trains, there is a 30% discount on the base price regardless of the day. However, EIC and EIP category trains on Monday to Thursday and Saturday will travel with a 20% discount on the base price. On Friday and Sunday, the discount is 15% off the regular price.
3.A large enough group - if you want to benefit from the discount, you must form a group of at least 11 people, otherwise you cannot take advantage of the group travel.
How do I effectively buy a PKP group ticket online?
The purchase of PKP group tickets can be done online, which makes the whole process much easier. The PolishTrains service assists with the process in its entirety and contacts the ticket issuer on behalf of those interested. However, in order to ensure that everything runs smoothly, it is best to divide the activities into several stages, which will help avoid the stress of preparing for the journey.
Stage 1 Determining the details
Once the destination and approximate date of departure have been selected, it is a good idea to fill in the relevant form on the polishtrains.eu website straight away. This will require information from the group leader only. At this stage, Customer Service prepares an offer with a detailed route from the departure station to the final destination, choosing either direct connections or the most optimal transfers. Finally, a quote will be sent to the group leader for acceptance.
Stage 2 - Application for group tickets
Once the group has accepted the quote, the Customer Service Office takes care of all the formalities involved in purchasing group tickets. All you need to do is provide complete details of your group chaperone, including: name, surname, home address, contact telephone number and identity document information. The PolishTrains service then submits the application to PKP on behalf of the client, which will save time and avoid unnecessary paperwork. With this support, the whole process will run smoothly and without problems, and the customer can fully focus on further trip organisation, e.g. attractions at the destination.
Stage 3 - Waiting for approval and payment processing
Once the application has been submitted, it is important to wait patiently for the carrier to process the application (processing takes place 30 days before the planned date of travel, regardless of when the application was submitted. This means that even if the formalities are completed 90 days before travel, the processing will start one month before departure). In the event of a positive decision, payment should be made immediately to the bank account number indicated by the Customer Service. Upon receipt of payment, the PolishTrains service finalises the purchase of the tickets, which are then sent directly to the address provided by the group leader.
Stage 4 - Receipt and verification of tickets
Group tickets will be delivered to the address indicated on the form via courier. Upon receipt, the first thing to do is to check that all the details on the tickets are correct, paying particular attention to the date, departure time and route.
Summary
Organising a business, school or team-building trip using PKP group tickets can be not only a cost-effective solution, but also a convenient and efficient way to organise transport. With careful planning and the use of available discounts, the group has the opportunity to travel by rail in comfort and safety while optimising costs.
Key information for travellers
Frequently asked questions
A minimum of 11 people is required. Below that number the PKP Intercity group discount does not apply. For smaller groups, the carrier offers a separate "Cheaper with Relatives" fare, which operates under different conditions.
Yes, 1 free leader ticket is included for every 15 paying passengers. For larger groups, this ratio applies multiple times. The leader must travel with the group and carry identification matching the details submitted in the application.
Start by completing the group ticket enquiry form, providing only the leader's details and the planned route. Once you accept the quote, PolishTrains submits the application to PKP Intercity on your behalf. No account is needed, and completed group tickets are delivered by courier.
Applications can be submitted between 90 and 14 days before the travel date. PKP Intercity begins formal processing no earlier than 30 days before departure. Applying early increases the chance of securing adjacent seats for the whole group.
Yes, but the terms depend on the fare type, operator and stage of order processing. Current conditions and a refund cost calculator are available on the PolishTrains help page. If your travel plans change, contact customer services as soon as possible after deciding.
A minimum of 11 people is required. Below that number the PKP Intercity group discount does not apply. For smaller groups, the carrier offers a separate "Cheaper with Relatives" fare, which operates under different conditions.
Yes, 1 free leader ticket is included for every 15 paying passengers. For larger groups, this ratio applies multiple times. The leader must travel with the group and carry identification matching the details submitted in the application.
Start by completing the group ticket enquiry form, providing only the leader's details and the planned route. Once you accept the quote, PolishTrains submits the application to PKP Intercity on your behalf. No account is needed, and completed group tickets are delivered by courier.
Applications can be submitted between 90 and 14 days before the travel date. PKP Intercity begins formal processing no earlier than 30 days before departure. Applying early increases the chance of securing adjacent seats for the whole group.
Yes, but the terms depend on the fare type, operator and stage of order processing. Current conditions and a refund cost calculator are available on the PolishTrains help page. If your travel plans change, contact customer services as soon as possible after deciding.